The system your business runs on.
Most small businesses run on paper, a WhatsApp group and a spreadsheet somebody built years ago. We replace that with one place where the work is filed, from the phone your team already carries. There is no artificial intelligence in this. It just stops the retyping.
One job, fixed
$2,550
“We write the same job down twice, and the two never match.”
- The job built and running, so nobody types it twice
- We show your person how to use it
- A short written guide, in plain words
- Ninety days of fixes after it goes live, at no charge
- The accounts are in your name, not ours
The whole way you work
$4,550
“The way we run things is paper, WhatsApp and one spreadsheet nobody else understands.”
Everything on the left, plus
- We watch how the work is done now, before we build anything
- More than one part of the business, joined up
- We train your team together, not just the one person
- A recorded walkthrough, so somebody new can watch it later
- A written list of checks it has to pass, agreed before we start
Building it is the part that got cheap.
You can describe a system to Airtable now and it will build the tables, the screens and the automations for you, at no extra cost. That is genuinely good, and it means you should not pay anybody much just to assemble one.
What it will not do is watch how the work is actually done before deciding the shape, settle what the system must refuse, or notice the day it quietly starts recording nothing. That is what the price on this page buys.
Most of these systems are abandoned, and always the same way.
Software gets chosen in an office and handed to the people doing the work. They find it slow, or it is one more login with nothing in it for them, and within a fortnight they have routed around it — usually back to sending each other messages. The thing you paid for sits there being ignored.
So we do not ask anyone to move. At S J Construction the forms went into the group the team was already using. In their own words:
“The forms went into the group my team was already in, so nobody had to be trained and nobody had to install anything.”
And then there is the failure nobody watches for. On the first real delivery filed through that system, one field was hidden from the person filling in the form — the office sets rates, not the site. So the form arrived with no rate, the amount worked out to zero, and it filed perfectly. Nothing errored. Nothing was flagged. It simply recorded a delivery worth nothing.
We found it because we were looking. The fix took an afternoon: fall back to the catalogue rate, and raise a visible flag until somebody confirms it. A system that builds itself will make that exact mistake, and it will not tell you.
One we built, and the number it catches.
S J Construction runs four building sites. Orders went by phone, delivery notes came on paper, and one evening a month went on typing receipts into a spreadsheet. We built eight linked tables and two forms, pinned in the WhatsApp group the team was already in. Nobody installed anything.
200
Bags of cement on the supplier’s delivery note.
194
Counted off the truck by the supervisor. The delivery is paid on this one, not on the note. That difference is the whole reason the system exists.
How to tell which one you need.
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One thing keeps being typed twice. That is the small one.
A small build fixes one job. If you can name the job in a sentence, and it is the same job every week, $2,550 covers it. You will know inside three weeks whether we are worth more of your money.
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Nobody can explain how the whole thing runs. That is the bigger one.
The whole build is for when the answer to “how does that work?” is four different people describing four different things. We watch it first, then build it. That is $4,550.
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If the place already exists and the work just needs to start itself, that is next door.
This page builds the place the work lives. Making a job run without anyone starting it is the other half, and it has its own page. Work that runs on its own.
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If a person is answering the same question over and over, it is not this page.
That is a different job and it does use AI, because the answer already sits in a system somebody has to open and read. The agent build, at $5,400.
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If the records themselves are wrong, fix those first.
Building on top of records that list the same customer three times moves the mess rather than clearing it. Start with the $390 check, which changes nothing and tells you whether there is a problem worth paying to fix. The record work, from $390.
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And if none of it applies, we would rather say so.
A job we talk you out of costs us one fee. A job that should never have been built costs us the reference, and we only have one.
What the price does not cover.
The price covers what is on the list above. Anything else is a change: we price it in writing, and you say yes before we start. That sentence protects you as much as us — the price you were quoted stays the price of what you were quoted.
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Moving your old records in
Getting years of existing data out of the old place and into the new one is its own job. Every firm we read quotes it separately and so do we.
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Joining it to other systems you already run
Making two systems talk to each other is different work with a different price. That one is $11,500. Joining two systems
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The platform’s own monthly fee
Airtable, or whatever you have chosen, bills you directly in your own name — we never sit between you and that bill, and we tell you the expected figure before you agree. Two things worth knowing: only the people who edit are charged for, so a site team filling in forms costs nothing however many of them there are; and the free tier is a starting point, not a plan. In February the vendor cut it without warning and bases over the new limit stopped accepting records. We design for the ceiling. We do not get to decide where it sits.
What you end up holding.
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The system, in accounts with your name on them.
We build inside your own account, not ours. You are the owner and the billing contact from the first day. Yours to use from the first delivery, and yours outright the day the last invoice is paid.
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A written guide anyone can follow.
What each part does, how to change the common things, and what to do when something looks wrong. Written for the person who will actually run it, not for a developer.
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No lock to us.
Nothing stops working if you stop paying us. Hand the whole thing to your own developer, or to another firm, whenever you like. We will help them pick it up.
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But no lock to us is not the same as no lock at all, and we would rather say so.
The platform holds on to some of it. Your records come out as spreadsheets, one table at a time. The formulas, the automated steps and the screens do not — there is no way to export those, from any account, at any price. That is why the written guide matters more here than it would elsewhere: it is the part of the design you can carry somewhere else.
What we will not do.
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We will not build on top of a process nobody can explain.
If four people describe the same job four different ways, that gets settled before anything is built. Automating a disagreement makes it permanent.
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We will not let the system decide anything that costs money.
It can work out that a delivery is short. A person still says what happens next. That is the same line every system on this site draws.
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We will not make anyone install something they will not open.
S J Construction files from the WhatsApp group the team was already in. A tool nobody opens is not a system, it is a receipt for one.
The promise, with the conditions next to it.
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A written list of checks, agreed before we start.
Before anything is built we write down what the finished system has to do, and you agree it. That list is the only test. If a check fails, we keep fixing it at no extra cost until it passes. There is no limit on the number of fixes.
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A date, and a clock that pauses.
You get a date in writing when the list is agreed. The clock pauses while we are waiting on you — logins, answers, a decision. We tell you the day it pauses and the day it starts again.
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A full refund inside seven days if it misses the scope.
The written list above is the scope. If what we deliver does not do what that list says, email us within seven days of delivery and the payment comes back. That is the same clause in our terms, not a friendlier version of it for a sales page.
When it is running, somebody has to be watching it.
The build is finished the day it goes live. Keeping the place the work lives up and running is a different job, and it is the same job whatever we built for you — so it is one ladder, and you pick how much of it you want.
Watch
$549 per month
“It runs. I do not want to be the one who notices when it stops.”
- We are told the moment a run fails, and we tell you
- A written note every month of what ran, what failed and what we did
- Broken things fixed by the next working day
- Your accounts stay yours — we hold access, not ownership
Guard
$849 per month
“I need to know about the runs that finish and quietly do nothing.”
- Everything in Watch, plus:
- We check the runs that finish but do nothing, where there is something to count
- Broken things fixed the same working day
- Changes are unlimited — they join a queue and we work through it in order
Managed
$1,200 per month
“I do not want to run it at all. I want somebody whose job it is.”
- Everything in Guard, plus:
- We operate it, not you
- A named person, and the name of their backup
- Reachable outside business hours when something is genuinely down
- Your changes are worked ahead of everyone else’s
Monthly, in advance. Thirty days’ notice either way, from either side. Offered after a build, never before — we will not sell you a plan to watch something we have not seen.
Not sure whether you need one job fixed or the whole way you work rebuilt?
Write to us and describe the problem in your own words — no form, no call. We will tell you which one we would pick, what is good and bad about that choice, where it would be the wrong buy, and what it costs. If the honest answer is that you do not need any of it, we will say that instead.
If the system you run on is one you already pay for, the platforms we build on says what we work with inside each of them and what each one cannot be made to do.
Tell us what somebody does by hand.
Describe the job in a few lines — who does it, how often, and what they are copying from and into. We will tell you which of the three it is, or that it is none of them. We reply within one business day.